Become a supplier on a Dynamic Purchasing System

What is a dynamic purchasing system?

A dynamic purchasing system (DPS) is a type of commercial agreement under the Procurement Contract Regulations 2015 (PCR2015). They are designed to give buyers access to a selection of pre-qualified suppliers.

A supplier must pass our pre-arranged checks to become a supplier on one of our DPSs. If successful, the supplier will join the DPS and customers will be able to use a filtering system to create a list of suppliers who suit their needs.

The application process for joining a DPS is usually quicker and simpler than for a framework. Suppliers can also offer additional services throughout the life of the DPS, should their business expand into new areas, providing these new services fall under the remit of the original agreement’s scope.

Who can supply through a dynamic purchasing system?

All private sector businesses are welcome to become a supplier on one of our dynamic purchasing systems.

There are no joining fees. Instead you will pay a small commission (or levy) based purely on the value of the sales you make through the commercial agreement. The commission varies by agreement.

What is the process for supplying to a dynamic purchasing system?

To become a supplier on a dynamic purchasing system you must:

1. Find a dynamic purchasing system

First you need to find a dynamic purchasing system (DPS) that you would like to join as a supplier. You can find out more about open DPS opportunities and how to apply on:

Take some time to read through the opportunities available and identify if any match the services or products you can provide.

2. Complete a standard pre-qualification questionnaire

When you register to join the dynamic purchasing system you will be asked to complete a pre-qualification questionnaire (PQQ).

If you meet the exclusion and selection criteria in the PQQ you will be added as a supplier to the DPS.

If you are not added as a supplier, we will provide you with useful feedback to help you re-apply.

3. Bid for business

Buyers will award individual contracts through a DPS after running a competitive process. This means buyers will invite all suppliers on the DPS (or those on their filtered shortlist) to compete and bid for a specific contract.

The winning supplier will be awarded the contract by the buyer.

What can you supply through a dynamic purchasing system?

You can supply any type of goods or services through a dynamic market. Some examples of what you can supply include:

  • general supplies such as office supplies, furniture or equipment
  • technology such as laptops or hardware or software licenses
  • construction materials and building supplies
  • professional services such as legal advice or project management and consultancy
  • IT support
  • travel management solutions
  • workforce solutions such as staffing 
  • translation and print services
  • food and facilities management

Take a look at our list of dynamic purchasing systems.

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