Facilities Management and Workplace Services DPS

Public sector customers can buy a range of facilities management and workplace services. Includes services such as simple maintenance works and landscaping to help desk services.

Description

We’ve designed this agreement to complement our RM6232 Facilities Management (FM) and Workplace Services agreement.

All central government, wider public sector and third sector customers will be able to access services including, but not limited to:

  • catering services
  • cleaning services
  • defence only: end user accommodation services
  • helpdesk services
  • landscaping services
  • maintenance services
  • miscellaneous FM services
  • security services
  • smart FM solutions including Computer Aided Facility Management (CAFM)
  • services
  • specialist defence FM services
  • statutory obligations / compliance services
  • visitor support services
  • waste services

You can easily find suitable suppliers using our Dynamic Purchasing Systems (DPS) filtering system. You can filter relevant suppliers through filters such as: service, building type, location and contract value.

The maximum order contract length is 120 months (10 years). This will include any extension periods.

Information for new suppliers

If you would like to join this DPS, you will first need to register as a supplier. Click on the registration link, scroll down to the facilities management and workplace services section and download the bid pack. You will need to read the ‘read first RM6264 DPS needs v1.0’ document and follow the instructions.

Benefits

  • new suppliers can apply to join at any point
  • enables you to incorporate social value aims and objectives into your contracts
  • accessible for SMEs and other suppliers seeking opportunities to provide services to the public sector
  • quality and price can be assessed based on your individual requirements
  • enables you to develop your own requirements focusing on quality such as carbon net zero initiatives
  • automated, electronic process
  • access our filter system which ensures suppliers receive notifications of competitions that are relevant to their service offering

Products and suppliers

Please read the 'How to buy' tab below for detailed instructions on how to find out which suppliers are on this agreement.

Lot 1: Facilities Management and Workplace Services

Expires:

How to buy

Direct award is not available. To buy through this agreement you should follow these steps: 

  1. watch our ‘how to register on the CCS DPS marketplace’ video
  2. read the buyer guide document
  3. secure budget approval(s) internally following your organisations own internal processes
  4. estimate the procurement timeline (consider in the timeline the complexity of your needs and when you need the services by)
  5. complete the buyer user agreement and return it to us at info@crowncommerical.gov.uk
  6. shortlist your suppliers: increasing the number of chosen filters will reduce the amount of suppliers shortlisted
  7. prepare your bid pack in line with the DPS needs document (you can download the bid pack from the document section below)
  8. key things you will need to complete or should consider when preparing your bid pack include:
    1. your specification or scope of services needed
    2. a set of award questions and marking criteria
    3. a price matrix and instructions for suppliers on how to complete them
    4. a set of key performance indicators (KPI matrix) and performance metrics to monitor your contract
    5. a completed set of schedules or terms and conditions
    6. Transfer of Undertakings Protection of Employment (TUPE)  information and requirements
  9. once your bid pack is ready, host your tender on your chosen platform and invite your shortlisted suppliers to tender
  10. follow your evaluation, complete your own supplier checks and award contract
  11. inform us of the contract award using our contract award notification template
  12. to view suppliers or to access the DPS as a buyer, please go to the DPS Marketplace and use the links below the facilities management and workplace services description.

Documents