Fuel Cards and Associated Services VI

Allows all public sector organisations to buy vehicle fuel from service stations and fuel stations using a fuel card. Includes regional, nationwide and European locations.

Description

You can use a fuel card to pay for the fuel and related services you use while driving for official business. To pay for the fuel and services, you will need to show your card after each transaction.

Every month you will receive consolidated management information which will show all the transactions made using the fuel card for that month.

This detailed management information report can help you to:

  • control the amount of money you spend on fuel for your vehicle fleet
  • reduce the time you spend dealing with administration

You do not need to have a large fleet of vehicles to use this agreement and you can allocate fuel cards to vehicles and / or drivers. This means that employees will not need to make expense claims for fuel.

Carbon emissions reports are also available to help with the development of your carbon reduction plan.

This agreement will last for 4 years and you will have the option to extend for a further year.

Benefits

  • reduced fees and charges compared to market prices
  • savings on fuel reflected in a reduction (pence per litre) off pump price
  • no minimum fleet size needed
  • suppliers can help you to map out any regular driving routes and to see where you can achieve the best prices or discounts
  • helps fleet managers to control costs
  • use your fuel card to buy fuel in bulk and store it in a designated site(s)

Products and suppliers

There are 7 suppliers on this agreement

Lot 1: Fuel Card and Associated Services

Expires:

7 suppliers

How to buy

You can access this agreement by placing a ‘call off’ through direct award or further competition.

Direct award

To direct award under this agreement you should:

  1. clearly define your needs by developing your specification
  2. assess your own needs against the supplier’s responses to both quality and price
  3. establish your award criteria using Framework Schedule 7 Call-Off Award Procedure
  4. evaluate each supplier’s responses to ensure that they are capable of meeting your needs
    1. you should ensure that you record your reasons for direct award
  5. award your contract by signing the order form (framework schedule 6) and sending to the chosen supplier

Further competition

You can use your own internal eSourcing system to run your further competition or you can use our eSourcing tool. If this is your first time using our eSourcing suite, you will need to register an account.

If you have already registered, sign in to your eSourcing account.

Read more guidance on how to use the eSourcing tool.

To run a further competition you will need to:

  1. clearly define your needs by developing your specification
  2. document your evaluation model, markings and weightings 
  3. once you have prepared your documents you must decide how to distribute them to the suppliers (this can be by post, email or through the eSourcing tool)
  4. you must give bidders enough time to consider their response and allow a period for any clarification questions
  5. you should carefully evaluate each bid submission against the evaluation model you have previously shared and use the scoring identified
  6. as soon as possible, let suppliers know if they have been successful 

Documents