Office Solutions

All UK public sector organisations can use this agreement to buy office supplies and equipment. This can include items such as stationery, paper, electronic office supplies (EOS) and janitorial products.

Description

Access a range of office supplies and associated services including:

  • stationery and paper products
  • janitorial products such as washroom supplies, washing-up liquid and refuse sacks
  • standard office furniture
  • ergonomic furniture (specialist furniture designed to support your body and reduce stress on the spine, neck and hips)
  • ergonomic equipment and supplies such as computer mouse or keyboards designed for comfort and to reduce strain
  • electronic office supplies (EOS) such as fax, ink and printer toner cartridges
  • fax machines
  • small office machines
  • technology monitors and headsets

This agreement is open to all UK public sector organisations, including:

  • central government departments and their agencies
  • the wider public sector
  • charities and not for profit organisations
  • emergency services
  • education sector
  • health sector
  • local authorities

The duration of the agreement is 3 years with the option of a further 12 month extension (3 &1 term).

The call off contract period is flexible and can run beyond the framework expiry date (this will be your own organisation’s commercial decision to do this).

This agreement replaces RM6059 Office Supplies which expired on 5 April 2024.

Benefits

  • a product list chosen for the public sector
  • an extensive choice of sustainable products that meet government buying standards
  • 50% of suppliers on the agreement are SMEs which supports the government’s goal for £1 in every £3 to be spent with SMEs
  • you can save money by running a further competition or direct award
  • an opportunity to make further savings with an eAuction
  • an opportunity to combine your requirements (aggregate) with other public sector organisations
  • free use of CCS e-Portal to conduct your competition

All suppliers for this agreement have committed to comply with the Procurement Policy Note 06/21: ‘Taking account of Carbon Reduction Plans in the procurement of major government contracts’ as required. If a supplier is required to publish a carbon reduction plan, you can find it on their individual supplier details page.

Carbon Reduction

All suppliers for this agreement have committed to comply with the Procurement Policy Note 06/21: 'Taking account of Carbon Reduction Plans in the procurement of major government contracts' as required. If a supplier is required to publish a carbon reduction plan, you can find it on their individual supplier details page.

Products and suppliers

There are 7 suppliers on this agreement

Lot 1: Office Stationery and Electronic Office Supplies (EOS) (Multi Supplier)
This lot is for all office products including stationery, paper products, janitorial products and EOS such as fax, ink and printer cartridges.

Expires:

6 suppliers

Lot 2: Electronic Office Supplies (EOS) (Multi Supplier)
This lot is for electronic office supplies (EOS) products only. This includes printer consumables such as ink, toner cartridges, and accessories.

Expires:

6 suppliers

How to buy

For this agreement you can buy through a further competition or direct award.

For help choosing the right route to market, we recommend that you read the buyer guide and framework schedule 7 call-off award procedure document before using this agreement.

You should check your organisation’s internal policies and control processes before engaging with suppliers, to make sure you are following your standard operating procedures.

Further competition

If you want additions to your requirements or you need to change parts of the contract (you must still follow procurement rules) you will have to conduct a further competition.

Steps to award through further competition:

  1. develop a statement of requirements identifying the framework suppliers capable of providing the goods and/or services (this can include your own benchmarking exercise to assess supplier capability)
  2. amend or refine the call-off form and call-off terms to reflect the goods and/or services required
  3. develop evaluation criteria and scoring methodology in line with CCS guidance (quality and price)
  4. publish your invitation to tender (ITT) pack, along with the award criteria and further competition process (you can either use your own electronic portal or use the free CCS eSourcing Tool)
  5. invite all capable suppliers under the lot you wish to tender to the further competition
  6. evaluate the tenders, score and provide feedback to all bidders
  7. you and the successful supplier will then need to sign the framework schedule 6 order form template and call-off contract
  8. publish your contract award notice
  9. notify the CCS category team of the contract details such as who the successful supplier is, the total contract value and the start and end date of the contract

Direct Award

A direct award is suitable if there is only one supplier that meets your requirements, or if you can choose a supplier that meets your needs at the lowest price.

If you choose this option you cannot use any supplementary terms and conditions such as reductions in pricing or any other special terms with the agreement. You must accept the maximum framework prices.

Steps to award through direct award:

  • confirm that the specification of what you’re ordering meets your requirement (framework schedule 1)
  • confirm the delivery option that best meets your needs
  • make sure that the terms of the agreement and call-off terms do not require any changes
  • complete and agree your call-off contract with the supplier
  • confirm details of your call-off contract with CCS
  • publish your contract award notice
  • notify the CCS category team of the contract details such as who the successful supplier is, the total contract value and the start and end date of contract

CCS eSourcing Tool

Documents