Fund Administration & Disbursement Services DPS (FAADS)

All public sector buyers can access a full range of services for designing and administering schemes that disburse funds. Schemes can include grants, loans, entitlement benefits, hybrid funds and any other fund not so easily defined.

Description

Replaces RM6172 Grant Administration Services.

Provides a larger range of services than our previous grant administration agreements. You will have the flexibility to buy the services you need to provide any fund type including:

  • grants
  • loans
  • entitlement benefits
  • hybrid scheme (for example part grant and part loan)
  • any other fund not so easily defined

You can not use this agreement to distribute free school meals or certain retail vouchers. If you need free school meal or retail vouchers take a look at our RM6248 Payment Solutions 2 agreement.

There are 6 service types that you can buy through this agreement. These are:

  • design and development: access services to help you design and build your scheme such as programme guidance, design elements, IT systems, monitoring and reporting and expert consultancy services
  • market engagement and promotion: access services to market and promote your fund scheme such as communication and marketing, pre application guidance and target audiences
  • application and award services: access services for administration and customer service as well as payment processing and performance monitoring
  • evaluation services: services to help you design robust evaluation systems such as measuring impact and outcomes and evaluation of lessons learned
  • counter fraud services: includes fraud detection, post event assurance, fund review and mitigation of future risk
  • full programme management: buy a combination of two or more of the above services

Benefits

  • the only commercial agreement offering these services to the public sector in one package
  • the wider scope provides access to services for all funding schemes
  • provides services for every stage of your scheme or programme from design and development to application and evaluation
  • developed in line with the Government Functional Standards GovS 015: Grants
  • simple and quick process
  • access a filtering system which allows you to quickly and easily filter supplier services
  • you can create your statement of requirements, competitions and contracts to suit you
  • includes pre-agreed simplified terms
  • opportunity to access a wider supply chain

Products and suppliers

Please read the 'How to buy' tab below for detailed instructions on how to find out which suppliers are on this agreement.

Lot 1: Fund Administration & Disbursement Services DPS (FAADS)

Expires:

How to buy

  1. register as a buyer on the Dynamic Purchasing System Marketplace
    1. please note: although the pages use the page heading ‘supplier registration’ this is also where you can register as a buyer
  2. select the ‘fund administration and disbursement services’ under ‘financial services’ and choose the ‘bid pack’ to download all the documents and terms needed to create a contract for this agreement
  3. to access the DPS, select the ‘fund administration and disbursement services’ under ‘financial services’ and click ‘access as a buyer’
  4. you will then be able to accept the terms and conditions of accessing the DPS as a buyer
  5. accepting the terms and conditions will direct you to the DPS dashboard
  6. now you will be able to view your ‘manage your DPS category exports’ page where you will have 2 options:
    1. view appointed suppliers
    2. click on the link to create a new category export (this is how you filter the suppliers to find those that can meet your needs)
  7. when creating a new category use the filtering tool to specify your needs and create your supplier shortlist
  8. save your filtered list of capable suppliers by clicking the ‘save category’ option and give the shortlist a unique name specific to your competition
  9. from the ‘manage your category exports’ page you can then export the list of suppliers and contact details (the export is to an Excel spreadsheet)
  10. close the DPS
  11. use your supplier shortlist to run a further competition
  12. invite the suppliers in your shortlist to bid against your detailed statement of requirements, evaluation criteria and contract format (your supplier list is valid for 2 working days from the date of creation)
  13. if you don’t use your list within 2 working days you will need to create a new supplier list (follow steps 6 to 10)
  14. you can use our eSourcing tool to run a competition or you can use your organisation’s own procurement tool
    1. read guidance for our eSourcing tool
  15. your tender process should be proportionate to the value and complexity of your needs
  16. you should allow enough time for suppliers to review, prepare a response and ask clarification questions
  17. evaluate supplier responses
  18. if you’re happy with the evidence, award the contract
  19. where appropriate, put a notification of the award on Contracts Finder

Documents