Facilities Management and Security Services
Summary:
All public sector organisations can access a range of facilities management and security services.
Description:
You can access a complete range of facilities management (FM) and security services including, but not limited to:
- asset and building maintenance
- cleaning services
- waste services
- guarding services such as static and mobile patrolling and manning of receptions
- technical security services
- statutory obligations (such as asbestos management, electrical testing and portable appliance testing)
- catering services
- reception services
- miscellaneous FM services (such as sports and leisure, first aid and medical services)
- gardening and plant care (horticultural) services
- computer-aided facilities management (CAFM)
- helpdesk services
- video surveillance systems, such as CCTV
- security consultancy services
- care and custody services
This agreement will replace our current frameworks:
- RM6232 Facilities Management and Workplace Services
- RM6257 Security – Physical, Technical and Support Services
Benefits:
- trusted services: all suppliers have demonstrable experience within the FM and security sectors
- clear terms and conditions: a simple contract form allowing the selection of contract schedules according to your needs
- potential options of using the new engineering contract (NEC) 3 Term Service Contract or NEC4 facilities management contract terms as an alternative
- expert knowledge and support: our experienced team will offer both technical and commercial support to your procurement
- social value: you can request suppliers to tailor their offer to match your social value priorities at call-off
- achieve sustainability outcomes: tailor your specification to meet your carbon net zero needs
Service types:
To be determined during the market engagement but will typically include customer solutions covering:
Total facilities management (TFM)
TFM is a comprehensive approach to managing facilities and infrastructure maintenance, operation, and repair. TFM typically involves a combination of hard and soft services, including cleaning, security, landscaping, utilities and building maintenance
Hard Facilities Management
Hard facilities management services relate to the physical structure of the building. Hard FM services include: Gas, plumbing, and heating.
Soft Facilities Management
Soft facilities management services are generally services managed by people, like waste management, cleaning, security and reception services.
Guarding Services
Guarding services such as, static and mobile patrolling and manning of receptions, dealing with visitors and monitoring video surveillance systems
Security services
Installation and maintenance of security systems, for example alarms, perimeter fencing and locks, consultancy services, risk and security assessments
Customer engagement
Market engagement will take place during August 2024. Engagement sessions will be ongoing, and the feedback we receive will help us to shape the strategy of this agreement.
Engagement will typically consist of webinars, surveys/questionnaires, one-to-one sessions, workshops and events.
- to contact the team to register interest please send us an email
- September 2024 facilities management and security services customer webinar update
- December 2024 facilities management and security services customer webinar update
Supplier engagement
An initial event took place on 7 March 2024 to engage with suppliers on a wide range of subjects including the merger of RM6232 and RM6257, specification, pricing, social value and terms and conditions.
We wish to continue engagement with current suppliers and also suppliers that are currently not delivering services through RM6232 and RM6257.
This engagement will help to refine the specification, pricing model and terms and conditions, amongst other documents and processes. We will keep you updated on our progress and let you know about key dates as early as we can.
- to contact the team to register interest please send us an email
- September 2024 facilities management and security services supplier webinar update
- December 2024 facilities management and security services supplier webinar update
Important links
| Prior Information Notice (PIN) | Read PIN |
| Contract Notice in Find a Tender (FTS) | Not yet available |
| Tender documents | Not yet available |
Timeline
| Activity | Estimated dates |
| Pre-market engagement | August 2024 onwards |
| Drafting of procurement documentation | June 2025 |
| Publication of find a tender (FTS) notice | September 2025 |
| Framework Award | March 2026 |