Find out how Chiltern Wood School achieved value for money by using our Building Cleaning Services Dynamic Purchasing System (DPS) to replace its cleaning contract.

Published 27 April 2021

Last updated 27 April 2021

The requirement

Chiltern Wood School strives for ‘success through wellbeing’. A high standard of daily cleaning to enable its 200 pupils, who have varying complex needs and learning styles, to learn and play in a clean environment is essential to them.

The school has bespoke cleaning requirements, including periodic deep cleaning, due to the range of facilities it provides to enhance the pupil experience. This includes soft play rooms, sensory rooms, occupational therapy rooms, student kitchens, and a hydrotherapy pool.

They need 140 cleaning hours per week across their 2 sites in High Wycombe, and wanted to consolidate 2 existing cleaning contracts into one to make it easier to manage.

The solution

Our Building Cleaning Services DPS was the ideal solution for Chiltern Wood School to source what they needed. It gave them access to a competitive pool of contract cleaning companies who were ready to provide services that met the school’s bespoke needs. To achieve the necessary cleaning standard, suppliers were required to meet the BICSc Standard, the professional cleaning standard set by The British Institute of Cleaning Science.

The school made the most of the support available from CCS, which included help writing the bespoke requirements specification and other tender documents, advising on the procurement timeline, and ensuring compliance with the procurement regulations.

 Vicky Clanfield, Business Manager at Chiltern Wood School, said:

From beginning to end CCS was fantastic. The expertise offered in relation to the cleaning specification and the support with compliance was second to none. As a school we don’t have access to procurement specialists, without incurring additional charges. CCS provided everything we needed and more, talking through each stage and explaining what to focus on – and this was all free to the school.

 The result

Chiltern Wood School has been able to put in place the cleaning contract they needed in a compliant and efficient way. What’s more, they will save more than £53,000 over the 5 year contract, compared to their previous contracts. 

The flexibility of our DPS agreement also meant the school could include their bespoke needs in the contract, ensuring the cleaning services will be maintained to the high standard that the school requires.

 Vicky added:

I was quite surprised at how much of a saving there was on the contract – it made it all worthwhile. I doubt we would have had the same outcome without the support of CCS. All savings made on the contract will be redirected into the resources in the classroom. We are already looking at how CCS can support the school with other contracts.

 Let us bring power to your procurement

Our Building Cleaning Services DPS offers you a flexible way to source cleaning services that suit your organisation’s needs. To find out more:

Case study